Project Management Office Admin

Location: Vlaams-Brabant

Travel Requirement: Less than 20%

Home Policy: Can be discussed

Start Date: Immediate

End Date: To be determined

Role Overview:

We are looking for a Global PMO Admin to join an international implementation team responsible for setting up a global system. As a Project Management Office Admin, you will play a pivotal role in supporting the Program Manager and the program management team, ensuring the successful planning, execution, and completion of various tasks.

Key Responsibilities:

• Project Coordination:
  • Provide support to Project Managers in planning, scheduling, and executing projects.
  • Assist in the development and maintenance of project plans, timelines, and budgets.
  • Coordinate project meetings, prepare agendas, capture, and distribute meeting minutes.
  • Distribute and track tasks to the various stakeholders and ensure their completion.
• Communication and Collaboration:
  • Facilitate communication between teams, stakeholders, and other relevant parties.
  • Ensure timely and accurate dissemination of project information to all stakeholders.
  • Collaborate with cross-functional teams to gather project updates and status reports.
• Documentation and Reporting:
  • Maintain project documentation, including project charters, scope statements, and risk registers.
  • Generate and distribute regular project status reports to keep all stakeholders informed.
  • Assist in the preparation of presentations and materials for project reviews.
• Issue/Risk Resolution:
  • Identify and escalate project-related issues or risks to the Program Manager for resolution.
  • Work closely with team members to address challenges and obstacles in the project lifecycle.

Your Profile:

• Possess a "Can Do Spirit" and demonstrate professionalism in all actions.
• Be extremely well-organized, action-oriented, and a great listener.
• Have strong analytical skills to identify and address customer needs effectively.
• Be proactive, responsible, and unafraid of challenges.
• Exhibit a customer-oriented mindset with a creative approach to problem-solving.
• Be open to continuous personal and professional development, embracing innovation.
• Be able to work with a large number of stakeholders.

Qualifications:

• Proven experience in a project support or coordination role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Bachelor’s or master’s degree in Communication Management, Marketing, Journalism, Languages, or similar.
• Proficiency in project management tools and software.
• Experience with O365, Teams, SharePoint.
• Fluent in English spoken and written.

Preferred Skills (a plus, but not required):

• Prince2 certification or equivalent experience.
• Experience with JIRA and/or Qtest (Test management tools).

Important Instruction:

When submitting candidates, we expect a short motivation to be included directly on the candidate’s CV. This motivation should highlight why the candidate is a strong fit for this specific role. Candidates without a clear motivation on their CV will not be considered.