Project Support Officer Analyst

Role Description:

We are looking for a hands-on Project Support Officer (PSO) Analyst to manage the budgeting and planning aspects of the IDAM program, which encompasses a portfolio of approximately 20 projects. The successful candidate will collaborate closely with project managers, the central PMO team, and other delivery teams to maintain financial accuracy, support resource planning, facilitate quarterly planning sessions, and ensure smooth reporting processes.

Responsibilities:

• Budget Support: Assist project managers in managing budgets using tools such as Excel, Oracle, and ServiceNow.
• Data Maintenance: Ensure financial and resource data is up-to-date and accurate across systems.
• Forecast Reviews: Challenge project managers on their forecasts and assist in improving accuracy over time.
• Financial Reporting: Generate monthly variance reports to compare actual spending against planned costs.
• Stakeholder Coordination: Collaborate with various teams to provide budget inputs for steering committees, regulatory reporting, recruitment, etc.
• Quarterly Planning: Support quarterly demand and resource planning across the program.
• Facilitation: Lead planning discussions with teams and prioritize demand requests, especially when dependencies need resolution.
• Benefits & Disbenefits Tracking: Assist project managers in identifying, tracking, and reporting on both expected benefits and any disbenefits.
• Project Status Update Reporting: Collect input from all project managers and summarize in a monthly project status report.
• Milestone Management: Track and coordinate key project checkpoints to ensure timely delivery and alignment with goals.
• Preparation and Facilitation of Meetings: Prepare steering committee slides and gather input from various contributors.
• Meeting Minutes and Action Tracking: Summarize key discussion points, actions, and decisions, and follow up with action owners.
• Quality Assurance and Controls Management: Conduct frequent checkpoints with project managers to maintain high standards in project life cycle documents, monthly reports, and status updates.
• Risk Management: Prepare a program risk overview and facilitate discussions with Risk Management and Internal Audit.

Required Skills/Mindset:

• Analytical Mindset: Comfortable with numbers and identifying trends or inconsistencies.
• Excel Skills: Proficient in spreadsheets or eager to learn quickly.
• PowerPoint Skills: Capable of creating slides and effectively conveying messages visually.
• Communication Skills: Able to explain concepts clearly and work comfortably with a diverse range of people.
• Proactive Attitude: Willing to ask questions, challenge processes, and suggest improvements.
• Tool Familiarity: Experience with Oracle or ServiceNow is a plus.

Start Date: 1/10/2025

Location: Brussels

Work Regime: Full-time, with 2 office days per week.