Senior Project Coordinator/PMO

Start Date: ASAP

End Date: 31/12/2026

Location: Brussels

Employment Type: Full-time

Responsibilities:

• Participate in ETB PMO meetings and liaise with the project manager.
• Maintain project resources, budget, and status updates in Sciforma.
• Support resource management, including availability, onboarding, capacity, and access to tools.
• Manage requests for quotes and payment of invoices.
• Organize steering committees, including meetings, attendance, preparation of slides, and minutes of meetings.
• Manage project documentation and repositories.
• Execute the communication plan for the project.
• Attend project, design, and testing meetings, capturing agreed actions.
• Develop action plans for deliverables to meet agreed deadlines.
• Coordinate stakeholders to assign tasks and update progress.
• Track and report project KPIs, including schedule, risks, and quality.
• Identify and escalate risks and issues when necessary.
• Lead and prepare project core team meetings.
• Understand the status and challenges in product design and development.
• Liaise informally with project team members to develop trustful relationships.
• Be proactive and willing to go the extra mile to support the entire project team.

Requirements:

• Minimum of 5 years of experience in project management and/or PMO.
• Experience with program/project management tools (e.g., Jira, Sciforma) is a plus.
• Fluent in English and French and/or Dutch, both spoken and written.
• Experience in international IT project delivery is a plus.
• Autonomous and capable of managing and respecting program deadlines.
• Effective stakeholder management, including relationships with executives, team members, and external partners.
• Financial acumen, including budgeting, financial analysis, and resource allocation.
• Knowledge of PMO and project management methodologies.
• Strong communication and coordination skills.
• Proactive and willing to support the entire project team.
• Well-organized with strong analytical skills.
• Result-driven.