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PMO Support Position

Start Date: Immediate

End Date: To be determined

Location: Waals-Brabant (2 days on-site required, full-time on-site for the first month for onboarding)

Language Requirements:

• English and French proficiency

Technical & Professional Skills Required:

• 3–5 years of experience in project coordination, PMO, or portfolio support.
• Certifications such as PRINCE2 Foundation, PMI CAPM, or Agile Fundamentals are a plus.
• Strong understanding of project management tools and methodologies (Agile, Waterfall, hybrid).
• Proficiency with:
  • MS Project or other planning tools
  • DevOps / Jira / similar tracking systems
  • PowerPoint and Excel for reporting and consolidation
• Strong presentation skills, with the ability to structure clear, engaging content and adapt the storyline, level of detail, and key messages to different audiences, from technical experts to leadership.
• Experience with document management systems (SharePoint, Teams, etc.).
• Experience with Planisware is a plus.

Soft Skills Required:

• Excellent organizational and time-management abilities.
• High attention to detail and a continuous improvement mindset.
• Fully autonomous and accountable for deliverables, with the ability to manage priorities and follow through independently.
• Proactive go-to attitude, actively seeking out support needs from project managers and taking initiative to address them.

Key Responsibilities:

1. Portfolio Monitoring & Control
   • Project deliverables, timelines & milestones
   • Resource allocation & budget tracking
   • Gantt charts & project data accuracy
   • Governance & methodology support
2. Reporting & Consolidation
   • Portfolio input consolidation
   • Dashboards, KPIs & status reporting
   • Portfolio trackers & reporting
   • Steering committees & governance materials
   • Leadership-ready storytelling
3. Operational Project Support
   • DevOps ticket follow-up & escalation
   • Communication materials & project updates
   • Governance meetings, minutes & actions
   • Documentation & SharePoint management
4. Portfolio Governance
   • Governance compliance & timeline monitoring
   • Process, template & reporting improvements
   • Standardization & reusable materials
   • Resource planning & capacity reviews