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PMO Document Governance Set-up Service

Start Date: 31/08/2026

End Date: 31/12/2027

Location: Brussel

Service Description:

The role involves focusing on the following tasks:

• Develop and configure a harmonized document management governance system.
• Establish and maintain standards and procedures for metadata, localization, version control, and retention.
• Coordinate with IT and relevant teams to ensure system compatibility, data migration, data integrity, process efficiency, and information security.
• Train and support users in document management and archiving best practices, promoting adoption and correct usage.
• Monitor compliance with document management policies and intervene when required.
• Analyze existing processes, design new processes, identify improvement opportunities, and lead initiatives to optimize document handling and information management.

Requirements:

• Bachelor’s degree in Information Management, Business Administration, or related field (or equivalent experience).
• Previous experience in setting up or harmonizing a document management governance system within a business or technical environment.
• Experience with digitalization initiatives and change management.
• Strong organizational and analytical skills with the ability to implement structured document control procedures from scratch.
• High level of stakeholder management and effective communication skills.
• French or Dutch native speaker with good knowledge of the other national language and English.

Additional Information:

Important for non-EU candidates: Must possess a work permit allowing the individual to work in Belgium and hold a valid residence permit confirming the right of residence in Belgium.