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Management Assistant (Medior) 

For a client we are seeking a Management Assistant (Medior) to join their team.

Start Date:

ASAP

Work Regime:

Full-time with two fixed office days per week in the Antwerp region.

Language Requirements:

Fluent in Dutch, French, and English

Role Overview:

The ideal candidate will provide high-quality administrative and organizational support, ensuring smooth operations in a dynamic and fast-paced environment. You will act as a trusted partner to leadership and teams, coordinating activities, managing priorities, and handling various responsibilities proactively.

Key Responsibilities:

• Manage complex calendars for leadership team members, anticipating needs and resolving scheduling conflicts.
• Prepare, coordinate, and follow up on meetings, including agenda structuring, minute-taking, and action tracking.
• Provide comprehensive administrative support, including travel arrangements, event coordination, and purchase order processing.
• Organize internal events and support collaboration across teams and departments.
• Serve as a central point of coordination and support for leadership and business teams.
• Collaborate with fellow assistants to ensure alignment and knowledge sharing.
• Ensure consistent application and communication of company policies and processes.
• Contribute to the assistant community and improve ways of working.
• Respond flexibly to ad-hoc requests in a dynamic environment.

Requirements & Qualifications:

• 3–5 years of experience in a Management Assistant, Executive Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proactive mindset with the ability to anticipate needs and take ownership of solutions.
• Excellent communication skills and confidence in interacting with senior stakeholders.
• High level of discretion and professionalism.
• Ability to work independently while staying connected to the broader team.
• Structured yet flexible approach suited to a fast-changing environment.
• Strong digital skills, particularly within Microsoft 365.
• Experience with AI-enabled productivity tools such as Microsoft Copilot is highly valued.

Must-Have Skills:

• Experience as a Management Assistant or similar support role.
• Strong organizational and coordination capabilities.
• Proactive, autonomous, and solution-oriented mindset.
• Experience managing complex calendars and coordinating meetings.
• Strong stakeholder management and communication skills.
• High level of professionalism, maturity, and discretion.
• Fluent in Dutch, English, and French.
• Strong Microsoft 365 proficiency.
• Ability to work effectively in a fast-paced environment with shifting priorities.

Nice-to-Have Skills:

• Experience within a large corporate or matrix organization.
• Experience with purchase order processing, travel management, and event coordination.
• Experience using AI tools such as Microsoft Copilot.
• Previous experience collaborating within an assistant community or cross-functional support network.